Administrative Assistant/Human Resources (Remote)

September 7, 2026

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The Administrative Assistant, under the supervision of the Administrative Suite provides support in coordinating the daily operations of Administration. Under the supervision of the Administrative Suite, the Administrative Assistant ensures that administrative functions are carried out promptly, compiles and maintains administrative files, prepares all Board of Trustees' and other Committee financial materials, and ensures the timely submission of all communications.

SUMMARY OF MAJOR FUNCTIONS

Performs a broad range of administrative duties for the Administrative Suite on a day- to-day basis, relieving the Administrative Suite, of the necessity of handling minor administrative details and maintaining the workflow in the area of responsibility during Administrative Suite's absence. Makes administrative decisions and takes action on behalf of the Administrative Suite within agreed upon limitations. Demonstrate comprehensive knowledge of policies and personnel. Is responsible for scheduling and preparing agenda for regular and special meetings, for securing requested information and for compiling various reports and studies. Exercises frequent independent and considerable judgment and discretion in handling matters of significance as it relates to financial services and contracts. Requests for appointments and telephone calls for Administrative Suite, routing them to others or dealing with them on own initiative when appropriate. Handles on own initiative all correspondence not requiring personal attention of the Administrative Suite. May take and/or transcribe confidential or highly technical dictation, keep minutes of meetings and perform other secretarial functions, but this is a minor part of responsibilities.

In addition, provides prompt responses to requests for service from all customers, internal and external. Coordinates activities related to managing the office organization and required processes.

Benefits

You can choose from a variety of benefits to create a customizable plan. You will have the ability to enroll in several medical coverage plans including vision and dental. You can even select additional a la carte benefits to meet all your needs. Enroll in our Employee Stock Purchase Plan (ESPP), 401k, flex spending accounts for medical childcare needs, and participate in our tuition reimbursement.

Qualifications

SPECIFIC REQUIREMENTS:

Possess the ability to deal tactfully with personnel, visitors, and the general public, displaying patience and enthusiasm.
Maintains care and use of supplies, etc., and the appearance of the office.
Follows dress code policy by representing a professional and positive appearance and image.

MINIMUM QUALIFICATIONS REQUIRED

High School Graduate
Good interpersonal and communication skills.
Minimum of 3 years' experience in an administrative or executive secretary position or similar experience.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Remote

Skills:
Administrative Skills, Childcare, Communication Skills, Diversity, Executive Assistant Skills , File Maintenance, Financial Services, Health Plan, High School Diploma, Human Resources, Information/Data Security (InfoSec), Interpersonal Skills, Meeting Minutes, Office Management, Operations, Organizational Development/Management, Request for Information (RFI), Staff Policies, Stock Purchase Plans, Time Management, Vision Plan

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