Executive Virtual Assistant (Healthcare Tech)

Other Jobs To Apply

No other job posts for this day.

This a Full Remote job, the offer is available from: Africa, Philippines, Colombia, Argentina

Company Overview

We are a growing healthcare technology company with a distributed team of ~32 employees and three co-founders. We are seeking a highly reliable, detail-oriented Executive Virtual Assistant to support senior leadership with daily operations and scheduling. This role will primarily support two co-founders, with occasional assistance to a third co-founder and select team members. Consistency, trust, and responsiveness are critical to success in this role. 

Role Overview

The Executive Virtual Assistant will serve as a trusted partner to leadership, owning calendar management, travel coordination, inbox organization, and interview scheduling. This role is ideal for someone experienced in supporting executives in fast-paced environments who values structure, follow-through, and proactive communication.

Core Responsibilities

Executive & Administrative Support
  • Manage complex calendars for multiple co-founders
  • Schedule meetings ○ Resolve conflicts
  • Build in focus time
  • Coordinate domestic and international travel Flights, hotels, itineraries
  • Last-minute changes and adjustments
  • Draft and manage emails on behalf of executives
  • Maintain inbox organization and prioritization

    • Scheduling & Coordination
  • Schedule internal and external meetings
  • Coordinate interview scheduling with candidates and internal stakeholders
  • Ensure timely follow-ups and confirmations
  • Support hiring coordination to ensure a smooth candidate experience

    • Cross-Team & Ad Hoc Support
  • Occasionally assist other team members (e.g., sales leadership) with travel or scheduling
  • Create and maintain documents, Google Sheets, and trackers as needed
  • Support light administrative tasks across the organization (≤10% of workload) 

    • Personal & Executive Logistics
  • Assist with limited personal logistics for the CEO (as needed)
  • Act as a dependable point of support to reduce executive workload

    • Must-Have Qualifications
  • 3+ years of experience as an Executive Assistant or Virtual Assistant
  • Proven experience supporting senior leadership or founders
  • Strong calendar and travel coordination skills
  • Excellent written and verbal English communication
  • High reliability, responsiveness, and attention to detail
  • Ability to manage multiple priorities with consistency and follow-through 

    • Required Tools & Systems
  • Google Workspace (Gmail, Google Calendar, Google Docs, Sheets)
  • Slack
  • Zoom

    • Nice-to-Have (Not Required)
  • Experience coordinating interviews or supporting hiring processes
  • Familiarity with Applicant Tracking Systems (ATS)
  • Experience working in tech or healthcare environments 

    • What Success Looks Like
  • Executives trust that tasks will be completed accurately and on time
  • Calendars are organized, realistic, and well-managed
  • Travel and scheduling run smoothly with minimal executive involvement
  • Communication is proactive, clear, and consistent
  • Reduced operational friction for leadership
    • Why Join Assist World?

    100% REMOTE
    $50 birthday bonus
    $200 testimonial bonus
    $300 tenure bonus every 6 months
    $500 entry monthly raffle
    NO TRACKER. NO PROBLEM
    This offer from "Assist World" has been enriched by Jobgether.com and got a 77% flex score.
    Back to blog

    Common Interview Questions And Answers

    1. HOW DO YOU PLAN YOUR DAY?

    This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

    2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

    When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

    3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

    Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

    4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

    With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

    5. HOW DO YOU PROCESS INFORMATION?

    Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

    6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

    Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

    7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

    Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

    8. HOW TO PRIORITIZE WORK?

    The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

    9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

    Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

    10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

    This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...