Remote Assistant Project Manager & Operations Coordinator

November 6, 2026

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HireLatam is a premier recruitment agency that places top Latin American talent in independent contractor roles in US companies. With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're in the best hands to find your next job opportunity.

Job Title: Assistant Project Manager / Operations Coordinator

Location: Remote from Latin America

Position Type: Full-time

Salary: $1,500–$1,750 USD/month, depending on experience

Schedule: Monday–Friday, business hours Pacific Time

About the Client

Our client is a facilities services company that supports large organizations through the coordination, management, and execution of facility-related services across multiple industries and geographic regions.

They work with a broad network of vendors, subcontractors, and service providers to deliver efficient, high-quality operational support while maintaining strong communication, organization, and project execution standards.

Job Overview

The Assistant Project Manager / Operations Coordinator will support the project management and operations teams with project coordination, vendor communication, documentation, reporting, and administrative workflows.

This role is ideal for someone who is highly organized, detail-oriented, proactive, and comfortable managing multiple moving parts in a fast-paced remote environment.

The ideal candidate must have native or near-native English communication skills, strong hands-on experience with Notion, and strong Excel skills. This person will help keep projects organized, documentation updated, vendors followed up with, and internal systems accurate and up to date.

Key Responsibilities

Support Project Managers with day-to-day project coordination and operational tasks
Communicate professionally with vendors, subcontractors, clients, and internal stakeholders
Track project timelines, deliverables, pending tasks, and follow-ups
Maintain and update project management systems, especially Notion
Organize project documentation, contracts, proposals, invoices, and operational records
Maintain detailed Excel spreadsheets, trackers, reports, and data records
Review invoices, accounts, and financial records for accuracy
Assist with scheduling, administrative support, and project follow-up activities
Help ensure projects remain organized, compliant, and on schedule
Collaborate closely with project managers and company leadership on operational initiatives

Must-Have Requirements

Native or near-native English, both written and spoken
Strong professional communication skills, especially by phone and email
Strong hands-on experience using Notion for project tracking, workflows, documentation, databases, and task management
Strong Excel skills, including maintaining trackers, organizing reports, working with formulas, and reviewing data for accuracy
Experience in project coordination, operations coordination, administrative support, or a similar role

Preferred Qualifications

Experience working with vendors, subcontractors, or external service providers
Previous experience in facilities services, construction, maintenance, operations, or property-related services
Basic accounting or bookkeeping knowledge
Familiarity with contracts, invoicing, procurement, or vendor management workflows
Experience supporting U.S.-based companies or clients

Application Disclaimer: Please Read Before Proceeding

To ensure a fair and efficient hiring process, all applications must meet the mandatory requirements listed in the job description.

Voice/Video Recording is REQUIRED
Your application CANNOT be considered without a voice or video recording. It must be at least 30 seconds long and in English. Submissions in any other language or missing a recording will be automatically disqualified.

Mandatory Knockout Questions
Each application includes knockout questions designed to verify minimum qualifications required by the client. If you answer "NO" to any of these, you will be immediately disqualified from the hiring process for not having the experience requested for the role. Please note that the citizenship question is also a knockout if you answer "YES" as we are only able to hire Latin American talent based in Latin America.

Apply Wisely
To maintain fairness, please apply to no more than three jobs and only if you fully meet the listed qualifications. Applying to roles you don’t qualify for will not improve your chances and may affect future applications.

Check Your SPAM Folder
All important updates will be sent via email, so be sure to check your inbox and spam/junk folders to avoid missing any communication.

We appreciate your interest and look forward to reviewing your application!

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...